Should we make one moving list or one per room?

One list, with a section per room. Splitting rooms into separate lists means separate links, and the link is the whole sharing mechanism — two of them is exactly the problem you started with. Sections collapse per device, so each of you can fold away the rooms you aren’t working in without changing what the other sees.

Can we let a friend or a relative see the list on moving weekend?

Yes — send them the same link. There is nothing to invite them to and no account for them to make, and they can tick things off like anyone else. That cuts both ways: everyone holding the link has the same powers you do, so hand it out with that in mind.

Is it safe to put our new address in it?

Treat the list as readable by anyone who ends up with the link. The address on the door is usually fine — anyone helping you move is going to know it. Account numbers, door codes and meter passwords are not: put those somewhere built to hold secrets. A password can be added to a list, but that is a gate on the URL, not privacy.

Can we save a copy of the checklist after we’ve moved in?

Yes. The gear icon has Export & import, which downloads the whole list as a readable JSON file — rooms, rows and what got ticked. Worth doing before you stop thinking about the move: lists may be removed after long inactivity, and a file on your own disk isn’t.

A shared moving checklist you and your partner both edit

Last updated August 21, 2026

Moving house is one job run by two people in different rooms, and the checklist almost never keeps up. One of you starts it in a notes app, the other keeps a running list in their head, and the gap between them turns into texts — did you cancel the internet?, is the ladder still going back to Marcus? A shared moving checklist fixes that by being one thing at one link, open on both phones, updating as either of you touches it. No accounts, nothing to install, free.

Opens instantly. No account, no email.

Make the sections your rooms

Start the list, name it after the address, and add a section per room: Kitchen, Bedroom, Garage, plus one for the things that only happen on the day. Rows go under the room they belong to, and each section header carries its own counter — 2/3, 0/2 — so a glance down the list tells you which rooms are done and which haven’t been started. Nobody has to ask.

Rooms drift as a move goes on, and the list moves with them. Press and hold any row to pick it up and drop it in another room; hold a section header and the whole room travels with its contents in one drag. And collapsing a section is per device on purpose — you can fold away everything but the garage while your partner keeps the kitchen open, and neither view disturbs the other.

A moving checklist on a phone titled “Moving — 14 Alder St”, with sections for Kitchen, Bedroom, Garage and Moving day. Each section header shows a counter such as 2/3, and finished rows like “Defrost the freezer” are ticked and struck through. — A section per room, each with its own counter — the Kitchen is 2/3 done, the Garage hasn’t been started.

One packs, one hauls, and both of you see it

The point of a shared list is what happens when you’re not in the same room. Tick “defrost the freezer” in the kitchen and it strikes through on your partner’s phone in the van, with no refresh and no send button. When you’re both on the list at once a small 2 here chip appears in the header; tap it and it names who’s on — the names are whatever each device calls itself, since there are no accounts underneath.

Editing the same row at the same second is the one genuinely awkward case, and the list heads it off: while someone is typing in a row, their name and a pulsing dot sit at its end and the text greys out for everyone else. You can see the sentence being written rather than fighting over it.

The same moving list with a green “2 here” chip in the header. The row “Return the ladder to Marcus — he needs it back Sat” is greyed with the name Dan and a dot beside it, showing he is typing. Below, a Moving day section holds a truck pickup row with a date chip and a note about meter readings. — Two phones on one list: the header counts who’s here, and a row being typed in is greyed and signed.

The parts of a move that aren’t checkboxes

Some of a move is instructions, not tasks. Those go in notes — long text blocks that sit between rows: meter readings to take before the keys go back, what the landlord wants left in the garage, the lettings agent’s number. Paste a URL into a row and it becomes a tappable chip, so the truck booking or the storage unit’s opening hours live on the list instead of buried up the group chat.

Dates work the same way — you type them rather than pick them. Write “Truck pickup — Ryder on 8th monday 8am” and a chip offers you Mon, Aug 24 · 8am; tap it and the date pins to the row’s right edge, ignore it and your words stay plain text. Once anything is dated an Agenda button appears, which regroups the same rows under Today, Tomorrow and the days after — useful in the last week, when the list stops being about rooms and starts being about hours. If one of you lives in a calendar, the gear icon has a Calendar feed link that Apple or Google Calendar can subscribe to.

Getting the paper list in

Most moves already have a scrap of paper on the counter. The camera button beside the add box photographs it and reads the rows back to you — headings on the page become sections — and nothing is added until you’ve ticked through what it found. It’s a faster start than typing out a page you already wrote once, and the review step means a misread word costs a glance rather than a mess on a list you both depend on.

What a link-only list costs you

Being honest about the trade is the point of the model: the URL is the key. Anyone who has it can read the list and change it — which is exactly right for two people moving house and a couple of friends with a van, and wrong for anything you’d call sensitive. Put the door code and the account numbers somewhere built for secrets. A password can be added from the gear icon, but understand what it is: a gate in front of the URL, not privacy.

Two more things worth knowing before you lean on it. Deleting a row is permanent once the 5-second undo has gone, so completing rows rather than deleting them keeps the record of what got done. And there’s no account to recover from — your own device remembers your lists in the ☰ drawer, so when the move is over, export the list (gear → Export & import) if you want to keep it. Lists may be removed after long inactivity; a file on your disk stays.

Questions

Should we make one moving list or one per room?: One list, with a section per room. Splitting rooms into separate lists means separate links, and the link is the whole sharing mechanism — two of them is exactly the problem you started with. Sections collapse per device, so each of you can fold away the rooms you aren’t working in without changing what the other sees.
Can we let a friend or a relative see the list on moving weekend?: Yes — send them the same link. There is nothing to invite them to and no account for them to make, and they can tick things off like anyone else. That cuts both ways: everyone holding the link has the same powers you do, so hand it out with that in mind.
Is it safe to put our new address in it?: Treat the list as readable by anyone who ends up with the link. The address on the door is usually fine — anyone helping you move is going to know it. Account numbers, door codes and meter passwords are not: put those somewhere built to hold secrets. A password can be added to a list, but that is a gate on the URL, not privacy.
Can we save a copy of the checklist after we’ve moved in?: Yes. The gear icon has Export & import, which downloads the whole list as a readable JSON file — rooms, rows and what got ticked. Worth doing before you stop thinking about the move: lists may be removed after long inactivity, and a file on your own disk isn’t.