An event checklist your helpers will actually open
Birthday party, potluck, wedding weekend, team offsite — event planning dies in reply-all threads. Put the plan in one live checklist instead. Everyone you send the link to can see what’s covered, claim what they’re handling, and check things off as they happen. Nobody installs anything.
Opens instantly. No account, no email.
Sections keep the chaos sorted
“Food,” “Decorations,” “Day-of,” “Cleanup” — each section shows its own progress counter, so you can see at a glance that Food is 6/8 and Decorations hasn’t started. Collapse the sections you’re not working on; your view is yours alone.
Notes hold the details
The venue address, who has the speaker, the cake pickup time — put them in note blocks right in the list, so the answers live next to the tasks.
Ask the assistant to do the typing
Tap the mic: “add a decorations section with balloons, streamers, and a banner.” The assistant builds it while you keep planning out loud.
Questions
- Do my helpers need accounts?
- No. The link is the whole system — anyone who opens it can edit immediately.
- Can I see who’s helping right now?
- Yes — the list shows who’s on it and who’s editing what, using a name each person picks (kept only on their own device).
- Can I keep strangers out?
- You can add a password, which gates new visitors. Treat it as a speed bump, not a vault — don’t put secrets in a list.